User roles and actions

User roles

The following roles are available in AOBox:

• Reader
  Readers can only access the AOBox Explore space. They can see content shared with them, download it and keep track of the folders shared with them.

Important: When guests download Google files such as Google Docs, Sheets, Slides and Drawings, the files are automatically converted to the following formats:
- Microsoft Word .docx for Google Docs
- Microsoft Excel .xlsx for Google Sheets
- Microsoft PowerPoint .pptx for Google Slides
- SVG file for Google Drawings 

• Writer
  Writers can access the same features as readers. They can also upload files to the owner’s Google Drive. However, they can't upload new versions of:
  • Google files such as Docs, Sheets, Slides and Drawings
  • files not owned by the person who shared the folder 

Important: Writers upload content in the owner's name. This means that new content uploaded by guests will be seen as updated (and owned) by the owner in Google Drive. Owners can monitor their folders. 

• Owner
  Owners share folders with other users. They manage who can access their folders and define the roles of the other users (readers or writers). They can also monitor the activity on the folders through the audit logs.

Important: You must be the owner of a folder in Google Drive to share it via AOBox. This means you can't share AODocs folders via AOBox.

• Uploader
  Uploaders can only access the AOBox Explore space. They can upload content and new versions. They can view and download the content they uploaded, but they can't view or download content uploaded by other guests. 

User actions

This table defines the actions available for each role.

	Reader	Writer	Owner	Uploader
Download
Browse
Upload
Edit content
Remove
Share with AOBox
Manage users
Remove from AOBox
View audit logs

Only their own content

 Operation available only via Google Drive